Technical Datasheet
AI Visitor Management System
Single Office Edition · covers 1 office
The OrbiAI AI Visitor Management System replaces paper visitor registers with AI-verified digital entry. Visitors are identified at the gate, issued QR-based digital passes, and tracked from entry to exit — giving administrators a complete, auditable visitor trail for the office. It deploys standalone and connects to the wider OrbiAI governance ecosystem when required.
Key capabilities
AI-assisted visitor identificationFace capture at entry with AI matching against registered visitor records.
Digital passes with QR verificationTamper-proof e-passes issued on approval; scanned at gates for entry/exit.
Pre-registration & approvalsHosts pre-register visitors; configurable single or multi-level approval chains.
Real-time host notificationsInstant alerts to hosts on visitor arrival via SMS and in-app notification.
Watchlist & blacklist alertsAutomatic flagging of watchlisted entrants with alerts to security personnel.
Complete visitor trailTime-stamped entry/exit logs with photo records and full audit history.
Dashboards & reportingLive occupancy view, visitor analytics, and exportable compliance reports.
Role-based access controlGranular roles for reception, security, admins and leadership.
Technical specifications
| Product name | OrbiAI AI Visitor Management System |
|---|---|
| Brand / OEM | OrbiAI (OrbiAI Technologies) |
| Model / Product code | AI-VMS-01 |
| Edition | Single Office Edition — covers 1 office |
| Software version | v1.0 |
| Architecture | Web-based client–server; modular OrbiAI ecosystem architecture |
| Deployment options | On-premise or cloud-hosted, selected per use case |
| Server environment | Ubuntu 20.04+ / Windows Server 2019+; PostgreSQL database |
| Client access | Chrome, Edge, Firefox (latest versions); Android 10+ kiosk/tablet app |
| Camera requirement | 2 MP or higher USB / IP camera at each entry point |
| Connectivity | LAN / Wi-Fi / 4G; resilient to intermittent connectivity |
| AI capabilities | On-device face detection & matching, watchlist screening, visitor analytics |
| Security | TLS 1.2+ in transit, AES-256 at rest, role-based access, full audit logs |
| Data residency | All data hosted within India |
| Integrations | REST APIs; native integration with OrbiAI OPS, TKT, AIX & DSH modules |
| Languages | English and Hindi interface (extensible) |
| Licensing | One-time deployment license per office |
| Software updates | Security patches and minor updates included during support period |
| Warranty | Deployment warranty as per work order; hardware per OEM warranty terms |
| Support | Mon–Sat, 10:00–18:00 IST; AMC quoted separately based on scale |
Ordering information
| Order code | AI-VMS-01 |
|---|---|
| Unit of supply | per installation, per office |
| Scope of supply | Software deployment + on-site setup: installation & customisation, data migration, staff training (initial), and infrastructure setup — new, or integration with the existing setup, depending on use case. |
Data protection: Designed for compliance with the Digital Personal Data Protection Act, 2023 (India). Visitor personal data is processed for entry management only, retained per configurable policy, and never shared with third parties. Specifications are representative and configured per deployment.